Job Description

Responsibilities:

• Invoicing and Financial Administration:

• Generate and manage invoices accurately and in a timely manner.
• Track payments, follow up on outstanding invoices, and ensure timely collections.
• Maintain financial records and assist in financial reporting as required.

• Tender Management:

• Upload tenders on relevant platforms and ensure compliance with tender submission requirements.
• Coordinate with internal teams to gather necessary documentation for tender submissions.
• Keep abreast of tender deadlines and ensure timely submissions.

• Service Schedule Management:

• Maintain and organize service schedules for equipment installations and maintenance.
• Coordinate with service teams and customers to schedule service appointments efficiently.
• Ensure adherence to service timelines and customer satisfaction.

• Documentation and Filing:

• Maintain organized and up-to-date records of invoices, tenders, payments, and other administrative documents.
• Implement effective filing systems for easy retrieval of information.

• Vendor and Client Coordination:

• Liaise with vendors and suppliers for procurement and logistical support as needed.
• Assist in managing client inquiries and addressing administrative queries.