How to Write Email to Boss of Completion of Work with Samples

Posted in employee

02/10/2020

Work completion e-mail is sent when to communicate the completion of a specific task, job, or project that an employee was provided with. Work completion e-mails are not a professional mandate per se. It is not under the conventional professional protocols. However, it adds to added clarity in terms of communication. It keeps the boss updated upon the current position of the job. It also provides the employee to reach out to his/her supervisor regarding his work.

It may so happen that at one point in time, the boss or the supervisor is currently occupied with other matters at hand, and the employee cannot directly communicate the information of his job completion. In a situation like this, the employee can send in a work completion e-mail to his/her boss, who can read it and revert at his/her convenience.

Things to Remember While Writing a Work Completion E-mail

1. Clarity

Clarity is an integral part of any formal communication. The sender should be clear in his thoughts and be able to communicate them the same way.

Even in the case of work-completion e-mails, clarity is very important. The employee should speak on this subject alone. He/she should clearly state the project, what it comprised of, what was the deadline, and when it was finished. The employee should state whether the job was completed before the deadline, or later than that, the possible outcomes.

2. Official

Before sending the work-completion e-mail, the employee should ensure that the completion of the work is updated officially. It should mean that the work completed should be officially documented. This is important to avoid any discrepancies in communication that might arise. This means that when the boss reads the e-mails and wants to verify it, he/she should find official documentation supporting it. Otherwise, it might cause a barrier to effective communication.

3. Concise

Lengthy and elongated e-mails do not generally work in the professional sphere except in some cases. Hence, a work-completion e-mail should be concise. It should be time-saving for both the employee and the boss. The e-mail should contain all the necessary information in a concisely packed manner.

4. Structured

The e-mail should follow a specific structure and should not be scattered. It should follow the format and be well drafted. All the pointers for information should be covered, and feedback should also be asked for.

Format

As stated above, a proper work-completion mail has to be well drafted. A well-drafted e-mail has to follow a specific format. It should also contain all the necessary information that the boss should know. A suitably formatted application will also preserve the essence of professionalism that the workplace demands. Below stated is the proper way of writing it:

1. Subject

Under this head, the gist of the main subject of the application has to be written. It is advised to make the subject concise and catchy to grab the reader’s attention. For completion of work, the subject can be something like “100 percent work completion in 35 hours”.

2. Salutation

This means writing the proper address for the leave application.

For example-Sir/Madam.

3. Tasks Assigned

This part constitutes the body of the e-mail. Here the employee should state the works that were assigned to him. It is advisable to use bullet points to list the assigned tasks to give it a more clean and objective look.

4. Tasks Completed

Here the employee should state the tasks or projects that are completed and documented by him. It can so happen that he/she has completed specific parts of the task, and hence that should be mentioned likewise. If the entire task is completed and documented, this part of the e-mail should contain that information.

5. Possible questions

If the employee has any questions regarding any part of the work, he/she should address the questions here. They may be related to future anticipations from the project, possible continuation of the project, or a mere query regarding a specific part of the project or work assigned to the employee.

6. Asking for feedback

This is the concluding part of the e-mail where the employee asks for the feedback of the supervisor so that he/she can make necessary changes and also get on with his next assignment.

7. Signature

This means concluding the letter by stating the employee’s name and position.

Work Completion E-mail

Sample #1

Sir/Madam,

I have completed my tasks for the week/month, and here is a complete report of the same.

The tasks that were assigned to me are listed below:

*Task 1*

*Task 2*

*Task 3*

The tasks that are completed are as follows:

*mention in points*

However, I have a few queries and questions regarding a particular area.

*State the query/queries*

Thank you for your sincere guidance throughout the project, without which it could not have been completed with such zeal. It was an absolute pleasure to work with you and the amazing team who made the success possible. Please provide your valuable feedback so that the changes can be implemented, and the next phase of work can be started at the earliest.

Yours sincerely,

*Name*

Sample #2

Sir,

This is an e-mail regarding the *Title* project that was assigned in October 2019.

It was indeed a huge project. The tasks that were assigned were:

Completion of an audit of all financial documents till September
Documenting the same in the software.

I am happy to inform you that a hundred percent completion of the task is possible and that, too, one month before the deadline. Even though we faced many challenges, due to diligence and teamwork, we could reach the completion.

However, I have a few queries regarding the last phase of the project.