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How To Inform Your Manager About Your Resignation

Posted on by Sahil Belim
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How To Quit A Job Over Letter

When quitting a job, it is important to be professional and respectful towards your employer. Here are a few tips on how to tell your boss you’re quitting:

  1. Schedule A Meeting:  Schedule a meeting with your boss to discuss your resignation. Make sure to choose a time that is convenient for both of you and ensure that you have enough time to have the conversation.
  2. Prepare A Written Resignation Letter: This should be a formal document that states your intent to resign, your last day of work, and your contact information. Be sure to thank your boss and the company for the opportunities and experiences you have had while working there.
  3. Be Honest And Direct During The Meeting: Let your boss know that you have decided to resign and give them your written resignation letter. Be prepared to discuss any reasons for your departure, but avoid being negative or critical.
  4. Provide A Notice Period: It is standard to give at least two weeks’ notice when quitting a job, but check with your employer’s policies to see what is expected.
  5. Offer To Help With The Transition: Let your employer know that you are willing to assist with training a replacement or finishing up any ongoing projects. This shows that you are committed to ensuring a smooth transition for the company.
  6. Keep Your Professional Relationship Intact: Remember that even though you are leaving your current job, it is still important to maintain a positive relationship with your manager and other colleagues. This will help you in the long run as you may need their references or support in the future.
  7. Resignation Letter: After the meeting, provide a resignation letter to your boss and a copy to any relevant colleagues, confirming the details of your resignation and reiterating your willingness to help with the transition.

Also, Check – 10 Quick Tips For Writing Professional Emails

Example

Dear [Manager’s Name],

I am writing to inform you that I have decided to resign from my position as [Position Name] at [Company Name]. My last day of work will be [Date].

I have greatly appreciated the opportunities and experiences I have had while working at [Company Name]. I have learned a lot and have been fortunate to work with such a talented and dedicated team.

However, I have decided to pursue other career opportunities that align better with my long-term goals and aspirations. I want to thank you for the support and guidance you have provided me during my time here.

I will do everything I can to ensure a smooth transition for my replacement and am happy to assist in any way needed. Please let me know if there is anything else I can do to help.

Thank you for the opportunity to be a part of the [Company Name] team. I wish the company continued success in the future.

Sincerely,

[Your Name]

How To Quit A Job Over Email

Quitting a job over email can be a convenient and efficient way to inform your employer of your resignation, but it should be done with care and professionalism. Here are some tips on how to quit a job over email:

  1. Use A Professional Subject Line: Use a subject line that clearly states the purpose of the email, such as “Resignation from [Position Name] at [Company Name]”.
  2. Keep It Brief: Keep the email brief and to the point. Avoid any negative or critical comments about the company or your co-workers.
  3. Express Gratitude: Express your gratitude for the opportunities and experiences you have had while working at the company.
  4. Include Your Last Day Of Work: Specify your last day of work in the email and any other important information.
  5. Offer To Help With The Transition: Offer to assist with the transition process by helping to train a replacement or by providing support during the transition period.

Also, Check – How To Write Sick Leave Email/Message To Your Boss

Example

Subject: Resignation from [Position Name] at [Company Name]

Dear [Manager’s Name],

I am writing to inform you that I have decided to resign from my position as [Position Name] at [Company Name]. My last day of work will be [Date].

I have greatly appreciated the opportunities and experiences I have had while working at [Company Name]. I have learned a lot and have been fortunate to work with such a talented and dedicated team.

However, I have decided to pursue other career opportunities that align better with my long-term goals and aspirations. I want to thank you for the support and guidance you have provided me during my time here.

I will do everything I can to ensure a smooth transition for my replacement and am happy to assist in any way needed. Please let me know if there is anything else I can do to help.

Thank you for the opportunity to be a part of the [Company Name] team. I wish the company continued success in the future.

Sincerely,

[Your Name]

How To Quit A Job Over The Phone

Quitting a job over the phone can be a difficult task, as it may be difficult to express your reasons for leaving and convey your gratitude for the opportunity to work with the company in a phone call. However, it can also be a quick and efficient way to inform your employer of your decision to leave. Here are some tips for quitting a job over the phone:

  1. Prepare In Advance: Before making the call, think about what you want to say and practice your script if necessary. It is also important to have all the relevant information, such as your last day of work, ready to share with your employer.
  2. Be Professional: Remember that this is a business call and it’s important to maintain a professional tone throughout the conversation. Avoid being emotional or confrontational.
  3. Express Gratitude: Start the call by expressing your appreciation for the opportunity to work with the company and the experiences you have had. This will show that you are leaving on good terms and are grateful for the time you have spent with the company.
  4. Be Clear And Direct: Clearly state that you are resigning from your position. Be sure to provide a reason for your resignation, if desired, but avoid getting into too much detail as it is not necessary.
  5. Offer To Assist With The Transition: Let your employer know that you are willing to help with the transition of your responsibilities to ensure a smooth process. Offer to train your replacement or assist in any other way to make the transition as easy as possible.

Remember to be respectful and professional throughout the process. It’s important to maintain a good relationship with your employer and colleagues, as you never know when you might cross paths with them in the future.

Also, Check – Sample Email To Withdraw A Job Offer – Guide To Rescind An Offer Letter

Example

Hello, this is [Your Name]. I am calling to inform you that I am resigning from my position at [Position] at [Company Name]. I want to express my gratitude for the opportunity to work with such a great team and for the experiences I have had while working here.

However, I have decided to pursue other opportunities that align better with my career goals. I will work with you to ensure a smooth transition and will make sure all of my responsibilities are handed off properly before my last day, which will be [Last Day of Work].

Thank you again for everything and I wish the company continued success in the future

Writing a professional resignation letter

Posted on by zigsawzindagi
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Along with the excitement of a new role, writing a letter of resignation will appear like a bridge to cross before moving onto your next career goal.

Still, like every reason for resigning, it’s important to keep a professional approach. Even though your boss does not demand any written notification, but, writing a resignation letter will improve your professional status and support a strong working relationship with your boss.

Writing a resignation letter is a courtesy that will help you to maintain a positive and healthy relationship with your manager that is important if you want to use it as a reference or keep them as the networking contact. In this post, we will learn why it is important to write a resignation letter, how to write a resignation letter in 3 parts, what you should and should not include in your resignation letter, and the resignation letter sample. Let us start:

Why Write One?

A letter of resignation is the most efficient way of sending the document to many departments and keeping relevant parties informed about your departure. If your letter is courteous and straightforward, your employer will be highly impressed with this gesture and gratified for the information. If it is written in a constructive tone, it will bring indefinable benefits down the line, like positive appraisals through word of mouth, letters of recommendation, and can also help you come back to the same company.

Now, let us look at how to write a best resignation letter in 3 parts:

  • Part 1

 Understand the Basics of Your Resignation Letter

You do not have to sugarcoat and get creative right in the start; only state the position you are resigning from & effective date. If you already have shared your reasons for resigning from the job, you do not have to describe it again here—just keep it simple.

  • Part 2 

Thank You Part

It is always good to thank your boss or manager for this wonderful opportunity, by describing key things that you have learned and enjoyed on the work. And yes, it is true even though you are thrilled to leave. Always remember—you might need these people at some time for reference, and if you leave on a friendly note it can create a long-lasting impression.

  • Part 3

Final Hand-off

Lastly, state your readiness to help with this transition. You do not have to go in minute detail (and don’t promise things you cannot deliver), but some lines stating you will ensure smooth wrap-up from your duties can show you are in a game until the end.

What Should You Include in Your Letter?

If you have decided to resign from your current job, it is important to resign professionally and gracefully. Here is what you should include when you are writing a resignation letter:

  • Intent to Resign: It is important to give enough notice to your boss, draft an official resignation letter, and get ready to move on before submitting your resignation. Make sure your resignation letter begins with a fact that you are resigning.
  • Last Day of Work: A resignation letter will not just describe an employee’s intent to resign but also give information about their last day of work or other details and requests. This relieves the transition for the employee and employer both.
  • Offer to Help with the Transition: Many times resignation letters can offer to help with the transition, no matter if it is by training or recruiting a replacement. Like this, both the employer and employee will leave the matter with a sense of amicability and respect.
  • Provide Contact Details: You must include your personal details so that it becomes simple for the organization to get in contact with you.

What Should You Avoid?

It’s possible your employer may store your letter with other files, and it can be referred to in the future if any company requests for a reference. If this is a case, then overly critical or poorly written resignation letter has complete potential to have a great impact on your career after you have moved on from the current job.

  • Never explain why you want to leave.
  • Never brag about what you are doing next.
  • Never vent about the downsides of your job, the company, or your coworkers.
  • Stick to basics, one page is more than enough.
  • Never send an unedited letter with a lot of errors.

Keep your tone professional and positive, and your letter of resignation won’t work against you ever in the future.

Tips to Write a Resignation Letter

The common consensus on resignation letters is, shorter the better. You do not have to provide any long-winded explanation about why you are leaving. Instead, it is good to be professional, direct, and outline important details about your termination process.

Helpful tips to write a resignation letter:

  • Stay direct and at the right point – a state in your first paragraph that you are leaving (or in the first sentence)
  • Give last day notice – provide the specific date that you agree to work until
  • Be professional – don’t use it as an opportunity to insult, complain, and criticize your company and other employees
  • Proofread & spell check – Make sure to proofread your letter before submitting and ensure all information is right and no typos
  • Provide details about your transition – you can offer to help out find the replacement, or you may agree to finish some projects or tasks before quitting 
  • Get legal advice – That depends upon your position, you might want to take professional legal suggestion about the resignation process

Resignation Letter Sample

Dear (Employer Name),

I am writing to hand over my official notice that I will be leaving my position as (Your Position) for (Company Name) on (Date).

I have received a job offer as (Your Designation) at a startup, and after giving a lot of consideration I am really thrilled to discover this new trail in my career drive.

I am thankful for the opportunities that I have been given working with the team for the past (No. of years worked) years. It has been an amazing experience of working for a great organization and helping to solve the company’s mission to offer better support for their older employees.

If I am of any help during this transition, please let me know. Thank you for your guidance. Wishing you the best!

Sincerely,

(Your Name)

Wrap Up

A resignation letter is a most functional document that is used in several exit situations. Normally, this document mentions that your time for a particular position will end in a few days. Get prepared for any situations and modify the letter to match your situation.