{"id":9024,"date":"2020-10-20T14:24:50","date_gmt":"2020-10-20T08:54:50","guid":{"rendered":"https:\/\/www.zigsaw.in\/jobs\/?p=9024"},"modified":"2020-10-20T14:24:50","modified_gmt":"2020-10-20T08:54:50","slug":"congratulation-mail-to-selected-candidates","status":"publish","type":"post","link":"https:\/\/zigsaw.in\/jobs\/employer\/congratulation-mail-to-selected-candidates\/","title":{"rendered":"How to Write Congratulation Mail to Selected Candidates with Samples"},"content":{"rendered":"<p><span data-preserver-spaces=\"true\">Getting a job is probably one of the happiest moments of someone\u2019s life. Being employed, the ability to fulfil the responsibility on one\u2019s shoulder, the sense of accomplishment is something unparalleled for. In a country like India, the competition is extremely high. Here we have so many candidates competing against one another for the same job and with almost the same set of qualifications that it makes the selection process quite a challenging task for the recruiters. Everyone puts in their best to convert the opportunity, and when that mail finally arrives, stating\u00a0<\/span><strong><span data-preserver-spaces=\"true\">SELECTED\u00a0<\/span><\/strong><span data-preserver-spaces=\"true\">or\u00a0<\/span><strong><span data-preserver-spaces=\"true\">HIRED<\/span><\/strong><span data-preserver-spaces=\"true\">, that moment is nothing but pure bliss.<\/span><\/p>\n<p><span data-preserver-spaces=\"true\">Most of the companies follow a standard format for the congratulations mail when delivering the great news that lightens up the life of the candidate. The hired candidate is called and is given the news of his selection first through call or in person. It is not considered a good industry norm to inform the selected candidate only through the email. <\/span><\/p>\n<p><span data-preserver-spaces=\"true\">Most of the candidates are looking at various job alternatives, so informing them beforehand through call is considered a better option. Then, the terms of employment, which include the salary, the duration of employment (if applicable), location, and others, are negotiated in person. Then the final congratulation mail is sent to the candidate. The email serves as the verbal agreement for all the negotiations held earlier.<\/span><\/p>\n<h2>Why Send a Congratulation Mail to Selected Candidates?<\/h2>\n<p><strong>C<span data-preserver-spaces=\"true\">ongratulations! You are hired!\u00a0<\/span><\/strong><span data-preserver-spaces=\"true\">Email is sent by the HR of the company to the selected candidate after the candidate is successful in securing the job. The reasons for sending the email are:<\/span><\/p>\n<ul>\n<li><span data-preserver-spaces=\"true\">It is the most commonly practiced industry standard.<\/span><\/li>\n<li><span data-preserver-spaces=\"true\">The candidate may forget the terms of employment if they are just discussed verbally, so to state the terms of employment clearly, the congratulations email is sent.<\/span><\/li>\n<li><span data-preserver-spaces=\"true\">To make a formal documented proof of the negotiated and then agreed-upon terms of employment so that no discrepancy arises in the future, and there is no case of cheating.<\/span><\/li>\n<li><span data-preserver-spaces=\"true\">To extend a formal welcome invitation to the candidate in the organization.<\/span><\/li>\n<li><span data-preserver-spaces=\"true\">To get the candidate excited for the new stint at a new company and also covey the information required by the candidate for the first day at the company.<\/span><\/li>\n<\/ul>\n<p><span data-preserver-spaces=\"true\">So, sending out a congratulations email does serve various purposes.<\/span><\/p>\n<h2>What to Include in Congratulations Email?<\/h2>\n<p><span data-preserver-spaces=\"true\">There is no perfect way to write a congratulations email. Still, some details have to be included in every Congratulations email that the organisation sends to the candidate. So, the most important aspects that have to be included in every congratulations email are as follows:<\/span><\/p>\n<ul>\n<li><span data-preserver-spaces=\"true\">A catchy subject line that conveys the good news to the selected candidate. <\/span>Examples of a catchy subject line are:\n<ul>\n<li><span data-preserver-spaces=\"true\">Job offer from [company name]<\/span><\/li>\n<li><span data-preserver-spaces=\"true\">Your job offer from [company name]<\/span><\/li>\n<li><span data-preserver-spaces=\"true\">Your offer from [company name]<\/span><\/li>\n<li><span data-preserver-spaces=\"true\">Hired at [company name]<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li style=\"list-style-type: none;\"><\/li>\n<li><span data-preserver-spaces=\"true\">A vivid description of all the duties that the selected candidate is expected to perform.<\/span><\/li>\n<li><span data-preserver-spaces=\"true\">The date from which the job commences, i.e., the starting date. This also included the job location where the candidate is supposed to be working.<\/span><\/li>\n<li><span data-preserver-spaces=\"true\">Details of the immediate supervisor, the person to whom the selected person will be reporting to directly.<\/span><\/li>\n<li><span data-preserver-spaces=\"true\">First-day reporting details.<\/span><\/li>\n<li><span data-preserver-spaces=\"true\">Details of the salary, i.e., how much to be paid and when to be paid.<\/span><\/li>\n<li><span data-preserver-spaces=\"true\">Detailed information regarding leaves, vacations, and personal leaves, how many are allowed, how many are paid leaves, and when they can be taken.<\/span><\/li>\n<li><span data-preserver-spaces=\"true\">The benefits, pension scheme provided by the organization.\u00a0<\/span><\/li>\n<li><span data-preserver-spaces=\"true\">Working hours that the candidate is required to put in.\u00a0<\/span><\/li>\n<li><span data-preserver-spaces=\"true\">A deadline for the candidate to revert in case of any queries or when they accept the job offer.<\/span><\/li>\n<li><span data-preserver-spaces=\"true\">Name and the contact information of the recruiter in charge.<\/span><\/li>\n<li><span data-preserver-spaces=\"true\">The organisation\u2019s stamp.<\/span><\/li>\n<\/ul>\n<p><span data-preserver-spaces=\"true\">These are the mandatory details that need to be included in the congratulations email. Now, let us look at some sample congratulation emails so that the format becomes even more clear.<\/span><\/p>\n<h2>Congratulation Mail to Selected Candidates Samples<\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-large wp-image-9337\" src=\"https:\/\/www.zigsaw.in\/jobs\/wp-content\/uploads\/2020\/10\/How-to-Write-Congratulation-Mail-to-Selected-Candidates-with-Samples-1024x682.jpg\" alt=\"How to Write Congratulation Mail to Selected Candidates with Samples\" width=\"1024\" height=\"682\" \/><\/p>\n<h3><u>SAMPLE 1:<\/u><\/h3>\n<p><em><span data-preserver-spaces=\"true\">Subject Line: Job offer from [company name]<\/span><\/em><\/p>\n<p><em><span data-preserver-spaces=\"true\">Email:<\/span><\/em><\/p>\n<p><em><span data-preserver-spaces=\"true\">Dear [candidate name],<\/span><\/em><\/p>\n<p><em><span data-preserver-spaces=\"true\">Congratulations! This email is to formally offer you the job of [job title] for [company name]. We strongly believe that your skills and expertise will help our company to reach great heights.<\/span><\/em><\/p>\n<p><em><span data-preserver-spaces=\"true\">As discussed with you previously, you must start on [start date], and the salary stands at [salary figure] per annum. We have the policy to disburse the salary by every 10th of every month, and it will be credited directly to your bank account. You are supposed to report to [reporting manager] on [day] at sharp [time].<\/span><\/em><\/p>\n<p><em><span data-preserver-spaces=\"true\">The pension scheme offered by the organization covers your entire family, and it will begin one month from your first working day. You may sign up for additional benefits that the company provides [can include other benefits as negotiated with the candidate].<\/span><\/em><\/p>\n<p><em><span data-preserver-spaces=\"true\">A copy of the <a href=\"https:\/\/www.zigsaw.in\/jobs\/2020\/07\/08\/how-to-accept-an-offer-letter?utm_source=nm9024\" target=\"_blank\" rel=\"noopener noreferrer\">offer letter<\/a> is enclosed as an attachment. You are required to sign the document by [deadline] and return it to the below-mentioned communication address in case you accept the offer. After receiving the signed copy, I can further communicate the details of the benefits and the leaves that you are entitled for.\u00a0<\/span><\/em><\/p>\n<p><em><span data-preserver-spaces=\"true\">We are looking forward to working with you.<\/span><\/em><\/p>\n<p><em><span data-preserver-spaces=\"true\">Please contact me in case of any queries.<\/span><\/em><\/p>\n<p><em><span data-preserver-spaces=\"true\">Yours\u2019 sincerely,<\/span><\/em><\/p>\n<p><em><span data-preserver-spaces=\"true\">[Signature of the employer]<\/span><\/em><\/p>\n<p><em><span data-preserver-spaces=\"true\">[Position of the employer]<\/span><\/em><\/p>\n<p><em><span data-preserver-spaces=\"true\">[Company name]<\/span><\/em><\/p>\n<h3><u>Sample 2:<\/u><\/h3>\n<p><em><span data-preserver-spaces=\"true\">Subject line: Offer from [company name]<\/span><\/em><\/p>\n<p><em><span data-preserver-spaces=\"true\">Email:<\/span><\/em><\/p>\n<p><em><span data-preserver-spaces=\"true\">Dear [Candidate name],<\/span><\/em><\/p>\n<p><em><span data-preserver-spaces=\"true\">Congratulations. We are so happy to inform you that [name of the company] you like to extend the offer to you for the position of [job position]. After interviewing all the candidates, we found you the most suitable person for the job. You will be working directly under [supervisor name], and we believe that your addition to the team will add great value to the company.<\/span><\/em><\/p>\n<p><em><span data-preserver-spaces=\"true\">According to the laws, we would require to check your employment eligibility. I have enclosed a form, which you need to fill in and report to the office on [start date] at [time]. You can report directly to [reporting officer], who will guide you through the training procedure.<\/span><\/em><\/p>\n<p><em><span data-preserver-spaces=\"true\">On your first day, the HR team will brief you about the benefits and the insurance claims you can choose from. They will also explain the leave policy, profit-sharing plans, and the norms followed in the office.<\/span><\/em><\/p>\n<p><em><span data-preserver-spaces=\"true\">Your salary will be [salary figure] per annum, which will be paid monthly and credited to your account by the 7th of every month. I have enclosed the offer letter and the document stating the terms and the conditions. If you accept the offer, you are required to send back the signed copy of the offer letter by [deadline]. The other steps in the hiring procedure will be communicated by me after receiving the signed acceptance letter.<\/span><\/em><\/p>\n<p><em><span data-preserver-spaces=\"true\">Please feel free to reach out to me in case you have any other doubts. We look forward to you joining us and making us bigger and better than ever.<\/span><\/em><\/p>\n<p><em><span data-preserver-spaces=\"true\">Yours\u2019 sincerely,<\/span><\/em><\/p>\n<p><em><span data-preserver-spaces=\"true\">[HR\u2019s signature]<\/span><\/em><\/p>\n<p><em><span data-preserver-spaces=\"true\">[HR\u2019s name]<\/span><\/em><\/p>\n<p><em><span data-preserver-spaces=\"true\">[HR\u2019s contact details]<\/span><\/em><\/p>\n<h3><u>Sample 3:<\/u><\/h3>\n<p><em><span data-preserver-spaces=\"true\">Subject line: Job offer from the [company name]<\/span><\/em><\/p>\n<p><em><span data-preserver-spaces=\"true\">Email:<\/span><\/em><\/p>\n<p><em><span data-preserver-spaces=\"true\">Dear [name of the candidate],<\/span><\/em><\/p>\n<p><em><span data-preserver-spaces=\"true\">We are excited to inform you that you have been hired as the [position name] for [company name]. You will work closely with [person\u2019s name], and we believe that your combined excellence will help bring great laurels to the company.<\/span><\/em><\/p>\n<p><em><span data-preserver-spaces=\"true\">Based on our conversation, your annual starting salary is [salary figure] payable monthly via direct deposit. You are required to report on [date] at [time]. Your job duties and responsibilities are explained in the document attached below. Please go through it and familiarize yourself with it.\u00a0<\/span><\/em><\/p>\n<p><em><span data-preserver-spaces=\"true\">The rules and regulations of the company, terms and conditions of your employment, and the details of the benefits and insurances offered by the company are enclosed below. Please have a look.\u00a0<\/span><\/em><\/p>\n<p><em><span data-preserver-spaces=\"true\">In case you accept the offer, kindly send the signed offer letter to [company\u2019s address]. We are looking forward to having a great fruitful future with you.<\/span><\/em><\/p>\n<p><em><span data-preserver-spaces=\"true\">Regards,<\/span><\/em><\/p>\n<p><em><span data-preserver-spaces=\"true\">[Name]<\/span><\/em><\/p>\n<p><em><span data-preserver-spaces=\"true\">[Signature]<\/span><\/em><\/p>\n<p><em><span data-preserver-spaces=\"true\">[Contact details]<\/span><\/em><\/p>\n<p><span data-preserver-spaces=\"true\">These were some of the sample congratulations emails. Every email contains the same basic information. The congratulations email serves as a ray of hope and happiness to the selected one. Everyone loves receiving good news, and a good email with a positive tone can do wonders. So, it is a great way to welcome the new addition to your work family and make them feel that they belong there.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Getting a job is probably one of the happiest moments of someone\u2019s life. Being employed, the ability to fulfil the responsibility on one\u2019s shoulder, the sense of accomplishment is something unparalleled for. In a country like India, the competition is extremely high. Here we have so many candidates competing against one another for the same [&hellip;]<\/p>\n","protected":false},"author":32,"featured_media":9337,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[14,20],"tags":[],"class_list":["post-9024","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-employer","category-hr-jobs"],"_links":{"self":[{"href":"https:\/\/zigsaw.in\/jobs\/wp-json\/wp\/v2\/posts\/9024","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/zigsaw.in\/jobs\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/zigsaw.in\/jobs\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/zigsaw.in\/jobs\/wp-json\/wp\/v2\/users\/32"}],"replies":[{"embeddable":true,"href":"https:\/\/zigsaw.in\/jobs\/wp-json\/wp\/v2\/comments?post=9024"}],"version-history":[{"count":0,"href":"https:\/\/zigsaw.in\/jobs\/wp-json\/wp\/v2\/posts\/9024\/revisions"}],"wp:attachment":[{"href":"https:\/\/zigsaw.in\/jobs\/wp-json\/wp\/v2\/media?parent=9024"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/zigsaw.in\/jobs\/wp-json\/wp\/v2\/categories?post=9024"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/zigsaw.in\/jobs\/wp-json\/wp\/v2\/tags?post=9024"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}